As you may well be aware, as a result of the Pensions Act (2008) all UK employers must “automatically enrol” their qualifying staff into a workplace pension or face heavy penalties. This process of “auto enrolment” began in 2012 with the largest companies, and has now progressed to the stage of companies who were employing fewer than 30 employees on 1st April 2012 or incorporated since the 1st April 2012.
The deadline by which companies must automatically enrol their employees is called a “staging date” and is determined by the PAYE reference of the company’s largest PAYE scheme. You can find your staging date by visiting The Pensions Regulator’s website:
Being an employer, you will need to select a pension provider to provide its workplace pension. We have reviewed the options in the market and it is our recommendation that you should select Smart Pension to supply your workplace pension, though other choices exist in the market. You will find a fact sheet of information about Smart Pension enclosed.
Our recommendation is based upon your requirements and follows our review of your business needs and assessment of staff data. In order to reach a conclusion on product and product provider we have researched the market and considered the leading providers in this market such as: NEST, Scottish Widows, Scottish Life, Aviva, Legal & General, Aegon, Friends Life, NOW: Pensions, B&CE’s The People’s Pension, Smart Pension and The Pension Trust.
Smart Pension’s offered terms are 0.75% annual management charge to members, without any additional administration fees or hidden “transaction” fees. This competitive charge provides employers and staff with a flexible cost effective pension plan and we therefore recommend Smart Pension as the most appropriate pension provider based upon the following criteria:
• Competitive employee member charge with no ongoing administration fees;
• No minimum contribution or premium level;
• Guaranteed acceptance of all eligible staff members & non eligible staff requesting to join the scheme;
• Good governance with a reputable independent board of professional trustees;
• Appropriate funds specifically selected to comply with auto enrolment legislation and Department of Work & Pensions guidelines, including Shariah Fund availability;
• Dedicated, proven, purpose built, super-fast, secure, online administration platform that provides an end-to-end auto enrolment solution;
• Simple to understand member communication;
• Online access for employee members;
• Permits both transfers in and out of the scheme on an individual or bulk basis on a like-for-like basis;
• Comprehensive “Knowledge Bank”, support and guidance via online, telephone, video & written resources;
• Useful range of planning tools and pensions calculators;
• Employee education & communication materials; and
A – Selection and Set up of the Scheme – No on going administration
The services offered by ACCOTAX – Accountants & Tax Consultants are highlighted in our original cost estimate and effectively cover all aspects of implementation of your automatic enrolment pension scheme. ACCOTAX – Accountants & Tax Consultants will work in conjunction with Smart Pension to ensure a smooth implementation and compliance with The Pension Regulator’s rules and regulations.
Setup Cost for the company: £75 plus vat – Once off
Adding each employee on the system: £50 plus vat – one off
As soon as we add you on the portal, you will be provided login detail and you will have to manage the scheme yourself.
B – Selection, Set up and Ongoing Auto Enrolment Administration
The services offered by ACCOTAX – Accountants & Tax Consultants are highlighted in our original cost estimate and effectively cover all aspects of implementation and servicing of your Auto Enrolment pension scheme. ACCOTAX – Accountants & Tax Consultants will work in conjunction with Smart Pension to ensure a smooth implementation project and on-going servicing of the scheme, and compliance with The Pension Regulator’s rules and regulations.
Setup Cost for the company: £75 plus VAT – if we are doing it.
Monthly cost for each Employee: £10.00 plus VAT:
Annual Declaration: £50 plus VAT
Where you are running the payroll yourself, It is essential that your payroll software provides the correct outputs, as uploading this data to the Smart Pension platform is key to seamless auto enrolment administration. Please see the Payroll Software Compatibility sheet for more details.
Your employee members will also be given online access to review and manage their pension. Smart Pension’s online and customer support services will include the following functionality:
• Personal detail updates
• Opt in and Opt out forms
• Ability to manage their monthly Additional Voluntary Contributions (AVCs)
• Personal pension calculators
• Help guides & videos
Tax Relief for Employee Members:
Pension contributions made by the employer are a deductible expense against corporation tax. If in doubt you should seek advice from your accountants/Accounts Manager.
The scheme is a net pay arrangement scheme, whereby member contributions are paid on their behalf by the employer and are deducted from gross salary, so tax relief at marginal rates is automatically received.
Transfer of Existing Pensions Plans
Smart Pension will allow transfer of existing pension funds into the Smart Pension scheme at no charge, however if advice is required this can be provided by ACCOTAX – Accountants & Tax Consultants at a cost to the member.
The recommendation provided meets your business needs, complies with auto enrolment legislation and will provide staff with a high quality and cost effective pension. The pension will also be quick and easy to administers, saving you time and money, so you can focus on running your business.
Please do not hesitate to contact me if you have any further questions.