improve your business expense management

4 Tips to Improve Your Business Expense Management

Managing the expenses of your company is one of the most important parts of running a business. By properly managing how much money your business spends, you put yourself in the best position to maximise your revenue. However, this is often easier said than done. 


Keep in mind that there are many different ways to improve how you manage your business’s expenses. Yet, it can make it rather difficult to know where to start and how to go about doing things. To help you out with this, we’ve prepared four tips to help you manage business expenses:


  1. Use Accounting Software


Let’s start with tips that make accounting infinitely simpler for you. One of the best ways to optimise how you manage your expenses is by using accounting software. These tools help streamline and automate the complicated processes involved in accounting.


Accounting software handles everything from compiling statements to generating invoices, which actually saves you the trouble of doing all of this manually. To add to this, automation is often more accurate than hand-calculated figures. With that being said, you will need to take the time to learn how to use your software of choice. Failing to do so may lead to problems and inaccuracies that could cost you down the line.


  1. Hire an Accountant


If you don’t want to go through all the trouble of learning how to use new software, you can opt to hire an accountant who will help you manage your expenses instead. Now, we know what you’re thinking: how will spending money on an accountant help you keep your business expenses low?


The thing about this is while hiring an accountant may cost your business money, the value that they bring makes it well worth it over time. Accountants can help you with processing your expenses and taxes. Improving how your business handles these things will also help keep expenses at a minimum. 


Think of hiring an accountant as an investment that will help you maximise your revenue in the long run. If you’re looking for a business accountant in London, Accotax has got you covered. We offer special packages for businesses that are designed to help keep costs low!


  1. Utilise a Central Filing System


While it may seem trivial at first, deductibles actually add up on your tax return. This is why you’ll want to keep track of all of your business expense receipts. A great way to do this is by using a central filing system, which applies to both digital and paper receipts. 


All you have to do is to create a central digital folder and save all of the receipts in that folder. To make things more seamless for you, sort the receipts by date to make them easier to find.


  1. Implement an Expenses Policy


Speaking of business expenses, you’ll want to make it clear to your employees that not everything should be charged to the business. You have to help everyone understand that your business funds are not unlimited. 


An effective way to do this is to have business expenses pre-approved. This will help ensure that the resources your employees are spending are geared towards benefiting your business.



Managing your business expenses is something that you’ll have to actively work on. This means that you have to be consistent with your approach to managing your expenses. Hopefully, these tips prove to be helpful when it comes to achieving your business goals. In the end, you should also work with an accountant to help streamline your expense management!


Accotax is composed of a team of London’s best accountants and tax consultants. We offer a wide range of services for the business and startups. If you’re interested in our services, contact us and get an instant quote today!

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